Project Book Deliverables - Pre-design Project Definition and Analysis

The purpose of the PROJECT BOOK analysis phase is to provide a thorough technical evaluation to establish the requirements for the project, covering site and any existing building conditions, utilities, the final SEPS Program for Design (PFD) baseline and Preliminary Room Contents (PRC), which will establish the Design-to Budget for the AE of Record.

Unified Master Reference List (UMRL)

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This document lists publications referenced in the Unified Facilities Guide Specifications (UFGS) of the Corps of Engineers (USACE), the Naval Facilities Engineering Systems Command (NAVFAC), and the Air Force Civil Engineer Center (AFCEC). The listing is current to the date of this publication.

Corrosion Prevention & Control (CPC) Acquisition Issues

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FFC Agency & Library

by Joseph C. Dean, P.E. for the Director, Corrosion Policy & Oversight (DCPO), (DASD) [Materiel Readiness]

Updated: 09-30-2021

Introduction

Implementation of good CPC practices depends on a successfully executed acquisition process. Overarching acquisition guidance is received from the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS) and the Defense Acquisition Guidebook (DAG). The actual procurement process begins with the identification of the requirement and continues to the creation of a statement of work and the associated contract documents and realization of a completed facility contract.

Description

The term "acquisition" means acquiring, by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated" (FAR 2.101(b)(2)). The term "acquisition" throughout this webpage is in reference to facilities. Common to each DOD Component engaged in facilities management is the need to plan, design, construct and sustain those assets. The Facilities Life Cycle (Figure 1) involves elements of Planning and Requirements Definition, Sustainment Restoration and Modernization (SRM) Engineering and Design, Construction and Commissioning, Sustainment, Renovation, Restoration, and or Disposal. All of these steps interact with the defense acquisition program to create a lasting CPC solution.

A flowchart titled Acquisition & the Facilities Life Cycle. Going clockwise, the flowchart starts with Planning & Requirements Definition, SRM Engineering & Design, Construction & Commissioning, Sustainment, Renovation & Restoration or Disposal, and Acquisition Support DB, DBB, Simplified Acquisition, IDIQ, etc..

Figure 1: Flowchart of the Acquisition & the Facilities Life Cycle

Acquisition Overview and Acquisition Strategy Impacts On CPC

Contracting officer support for facility acquisition is essential when obtaining timely resolution of corrosion-related deficiencies. Installations that have in place an array of contract vehicles that are specifically designed to support facilities and infrastructure, especially corrosion prevention and control, are more successful at minimizing the effect of corrosion. Differing acquisition strategies and delivery methods such as Design/Bid/Build (DBB), Design-Build (DB), Simplified Acquisition, Task Order/Indefinite Quantity Job Order Contracts should consider and include CPC in their requirements definition, RFP and execution consistent with Unified Facilities Criteria (UFC) 1-200-01 DoD Building Code and UFC 1-300-02 Unified Facilities Guide Specifications (UFGS) Format Standard. Information contained on the WBDG and addressed on these pages are good resources to consider and include as the RFP and specifications are developed and executed. Fitting all of the pieces together correctly (See Figure 2) will have a significant impact on the realization of a successful CPC project that is durable and appropriate for life cycle expectations.

A flowchart that displays fitting the pieces together to create a durable and sustainable project that meets requirements. Chart starts with Acquisition Strategy, Technical Selection Factors, Statement of Work, Request for Proposal, Contractor & Designer Qualifications & Experience, Criteria, Design, QA, QC, Cx, and e-OMSI & Turnover.

Figure 2: Fitting the pieces together to create a durable and sustainable project that meets requirements

During a DB acquisition, the request for proposal (RFP) includes a scope of work (project program) and defines the associated performance criteria required to achieve a successful constructed facility. The DB contractor retains the architect-engineer to develop the design documents and subsequently accomplishes the work. Design-build contracts may include corrosion-related requirements within the RFP. The primary contractor has full responsibility for the design and construction of the project or facility, which can expedite project completion. Since the government has less control over design details under DB acquisition strategy, it is important to explicitly provide CPC requirements in RFP's and other acquisition documents, as well as during design and construction kick-off meetings.

A DBB contract begins with a fully designed facility provided by either an architect-engineer firm retained by the government or by an in-house government design team. The successful bidder is awarded the contract to construct the facility according to the government-provided design and specifications. Design-bid-build contracts should address CPC during the design phase, which is executed by the government contracted architect/engineer (A/E). DBB may have a longer lead time for execution, but this allows the greatest opportunity to address corrosion-related requirements. DBB may use government personnel to perform A/E design functions. This helps in the development and retention of in-house CPC capabilities. Specific technical details and technologies are identified during the design process, and design reviews are conducted on the schedule laid out in the contract.

Indefinite delivery, indefinite quantity (IDIQ) contracts are widely acknowledged as a good mechanism for single discipline project work (such as painting, HVAC, roofing, roads, and electrical). Some installation representatives commented during the FICE Study (2013) that they have IDIQs developed for each major SRM area. IDIQs allow quick delivery order award (within hours, as opposed to months). These contracts allow for focused repairs resulting from corrosion and the installations are positioned to request specific CPC related coatings and related actions ensuring better and more durable solutions for sustainment.

Installation services (sometimes referred to as base operating support (BOS) contracts may include specific CPC requirements and deliverables, and the contractor must have qualified personnel on staff or must subcontract CPC efforts to qualified personnel. BOS contracts/installation services are widely used across installations because of the need for responsive services.

Military construction projects typically utilize several different acquisition strategies such as Design-Build and Design-Bid-Build to accomplish the work. The project contract documents contain the project scope, performance clauses, and relevant criteria requirements for the designer of record to accomplish the task of preparing the design, plans and construction specifications.

RELEVANT FEDERAL ACQUISITION REGULATION (FAR) CLAUSES

It is important to understand what the FAR clauses are saying and how they can enable the Contract to achieve the desired objective of having a completed project that is durable and meets life cycle objectives including appropriate CPC focus. As contract documents are developed, the FAR clauses actually have to be inserted in the contract document. It does not happen by chance, and while many clauses maybe "automatically" included, the customer and the acquisition professional must be knowledgeable enough to make certain that clauses pertinent to the acquisition are incorporated into the contract. In other words, "buyer beware.".

FAR references and applicability are listed and summarized in Table 1 to encourage a broader understanding of the importance of having a strong, enforceable procurement package. This is not intended to be a complete list but rather provides a few highlights related to competencies, experience, quality control and warranties that could affect CPC. The size of the procurement affects which specific clauses will be used.

Table 1 - FAR Reference Summary: Standards, Selection, Responsibilities, Qualifications, Quality, Inspection, and Warranties.

Visit acquisition.gov for complete guidance on wording.

FAR IndexTitleClause Language or Comments
Subpart 9.104-1 (f) Standards: General Standards FAR Part 9.103(a)FAR Part 9.104-1 "Contractor Qualifications and associated procedures" and, "have the necessary organization, experience, …technical skills, or the ability to obtain them."
Subpart 9.104-2 Special Standards "…the contracting officer shall develop, with the assistance of appropriate specialists, special standards of responsibility. Special standards may be particularly desirable when experience has demonstrated that unusual expertise or specialized facilities are needed for adequate contract performance. The special standards shall be set forth in the solicitation (and so identified) and shall apply to all offerors."
Subpart 36.601-4 Construction and Architect - Engineer Contracts: Implementation Implementation requires A/E services to be accomplished be a registered engineer or architect including defining services performed under that definition such as "plans and specification."
Subpart 36.602-1 Construction and Architect - Engineer Contracts: Selection of Firms for Architect-Engineer Contracts: Selection Criteria Selection Criteria contractor evaluation should include "professional qualifications, specialized experience and technical competence in type of work required…"
Clause 53.236-25 Requirements for Registration of Designers (June 2003) As prescribed in 36.609-4, insert the following clause: Requirements for Registration of Designers (June 2003) - "Architects or engineers registered to practice in the particular professional field involved in a State, the District of Columbia, or an outlying area of the United States shall prepare or review and approve the design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work."
Clause 52.236-23 Responsibility of the Architect-Engineer Contractor (Apr 1984) "(a) The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services. (b) Neither the Government's review, approval or acceptance of, nor payment for, the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract, and the Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor's negligent performance of any of the services furnished under this contract.
Subpart 36.301(b) (3) (iii) Use of Two-Phase Design-Build Selection Procedures Use of Two-Phase Design-Build Selection Procedures includes "(iii) The capability and experience of potential contractors" as a requirement.
Subpart 36.702 Forms for Use in Contracting for Architect-Engineer Services. (Discusses SF 252 to award fixed price contract for A/E services and SF330 Parts I and II requirements to evaluate firms before awarding a contract for architect-engineer services.) The SF330 submitted by the A/E Firm conveys the level of experience, education and registration details. The A/E is required to establish the level of experience gained that is relative to the new project being acquired. Note that the qualifications of the architect-engineer editor to make changes to criteria documents to ensure that the appropriate levels of quality and CPC solutions are required and ultimately incorporated into the construction is an important evaluation consideration.
Clause 52.236-5 Material and Workmanship. Material and Workmanship (Apr 1984) "(a) All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. … The Contractor may, at its option, use any equipment, material, article, or process that, in the judgment of the Contracting Officer, is equal to that named in the specifications, unless otherwise specifically provided in this contract." "(c) All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable."
Clause 52.246-12 Inspection of Construction (Aug 1996) "The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract." See clause for additional guidance.
Clause 52.246-21 Warranty of Construction (Mar 1994) "(a) In addition to any other warranties in this contract, the Contractor warrants, except as provided in paragraph (i) of this clause, that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier." See clause for additional guidance and clarifications.

A good partnership between the acquisition team, design and project management professionals, and the owner/client/customer will ensure that the appropriate FAR clauses are utilized and leveraged with the criteria to achieve a successful procurement.

Criteria Process and Actions

The criteria listed in the WBDG is based on industry standards that are usually written and maintained by a standards organization, such as the American National Standards Institute (ANSI), ASTM International, the Institute of Electrical and Electronic Engineers (IEEE), National Association of Architectural Metal Manufacturers, and many others. The use of such industry standards ensures uniformity and consistency and cuts down on the cost and time it takes to create new criteria.

UFCs identify the consensus building codes and standards in addition to DoD unique design requirements. UFGS are used to develop the project specifications which delineate the requirements regarding the materials, products, installation procedures and quality aspects involved with execution of the work. It is the responsibility of the designer of record to develop the specification, select the criteria, and edit it to meet the specific acquisition requirement. In the case of corrosion, the desired level of detail associated with the building component (e.g., material selection and grade, protective coatings and paints, cathodic protection, etc.) should be identified. The UFC 1-300-02 Unified Facilities Guide Specifications (UFGS) Format Standard requires:

  • that the designer address corrosion related requirements
  • to ensure that the UFGS "Notes to Designers" are inclusive of these requirements
  • addresses inclusion of CPC requirements in the notes to designer when required

From a CPC perspective, the editable nature of the criteria is intended to provide the designer with the flexibility to match the appropriate material, coating, and installation procedure with the environmental conditions that cause corrosion or environmental severity of the project site (see Figure 3).

UFC 1-200-01 DoD Building Code requires the use of UFGS and corrosion prevention and control considerations to include complying with Environmental Severity Classification impacts. Designer notes are inset in bold text in the UFGS; the AE is allowed to edit the UFGS to make it consistent with the desired scope. For example:

NOTE: This specification is for an industry standard, 1 Coat Field Applied, 2 Coat Shop Applied, thick film, coating system that is compliant with EPA VOC regulations.

A good example that is very specific about required contractor expertise is delineated in the UFC 3-570-01 Cathodic Protection. The UFC provides general and specific design guidance for cathodic protection systems. It is intended to be used in the design and construction of cathodic protection systems for the purpose of mitigation of corrosion of buried or submerged metallic structures. The UFC requires NACE Cathodic Protection and Corrosion Specialist certifications and support. It addresses corrosion related Commissioning (Cx) support.

A good example of a UFGS that addresses qualifications and certifications is UFGS 09 97 13.16 Interior Coating of Welded Steel Water Tanks. Key words include Coating, Corrosion and Rust. The UFGS covers the requirements for polyamide epoxy coating system for interior of newly constructed Navy and Air force water tanks, potable and non-potable, where shop applied coatings are not being considered. It addresses Contractor qualifications and experience (e.g., SSPC QP-5, SSPC C-7, etc.). See the Facilities Corrosion Knowledge Track Summary  and the CPC Source Competencies page for additional insights.

A flowchart of The Criteria Process.  The center of the chart reads Design/RFP.  Then on the going around the center it reads: Requirements Core UFC's, Materials & Coating UFGS, UFGS Guide Specifications Format Standard 1-300-02.

Figure 3: The Criteria Process

When deemed appropriate, the UFGS should specifically identify the insertion of certifications, qualifications and experience, providing flexibility to the designer and should leverage the intent of the related UFC. Where corrosion related certifications, qualifications and experience are not mentioned in UFCs, especially for prime building areas (docks, pavements, fire protection, etc.) the risk of designing and constructing a facility that has not included the needed CPC experience and scrutiny that will extend its performance though the desired life cycle is increased. A significant concern related to requiring certifications relates to the perception that competition may be limited and or proprietary.

If additional experience, certifications and qualifications are deemed appropriate in criteria to achieve facility life cycle, durability and sustainability objectives, a possible decision tree might be (see Figure 4):

  • Is this CPC related?
  • Is this a design function or construction procedure?
  • Is there an industry certification?
  • Why is it necessary to require the certification?
    • Requires high degree of skill or experience
    • Quality at risk if done by uncertified personnel
    • Known sustainment problems such as frequent premature failures, high maintenance costs
    • High risk system
    • Life Safety or health concerns
  • What are the costs and impacts of requiring additional certifications and qualifications?
Figure 4: Contract(or) Qualifications, Certifications, Criteria & Standards for CPC

Figure 4: Contract(or) Qualifications, Certifications, Criteria & Standards for CPC

Milcon and SRM Design, Construction, and Quality Considerations

Sustainment, Restoration and Modernization (SRM) and MILCON acquisition contracts include quality assurance (government) and quality control (contractor) to ensure that construction is consistent with the contract documents, and includes CPC aspects of project execution. Lack of CPC-trained personnel and available resources directly affects the quality of completed construction. Increased CPC awareness for contractors providing MILCON and SRM support at DoD installations provides a greater chance of extending the facilities' service life. The 2013 Facilities and Infrastructure Corrosion Evaluation Study team observed that the adherence to criteria in the UFGS and correct UFGS application usually results in CPC being included on projects. While design agents and design teams are knowledgeable of the UFGSs and UFCs, they may be marginally aware of CPC requirements and the benefits of appropriate material selection. Improving design agent CPC awareness will increase the knowledge base and improve corrosion-related decision making.

Including CPC Considerations In Design and Construction

Facility vulnerability and the potential effects of corrosion need to be fully evaluated and understood as a requirement and included as part of project planning, acquisition (RFP and SOW), design, construction, durability assessment and sustainment phases and activities. The Facilities Corrosion Impacts on Operations and Mission Table  provides insights related to facilities corrosion that should be considered and understood by acquisition professionals.

During turnover from the construction agent to the installation responsible for sustainment, key documents that include information on the built facility (e.g., as-built drawings, material types (coatings, cathodic protection), equipment descriptions and operations, manuals, warranties, etc.) along with commissioning information must be transferred to the SRM manager. This is typically referred to as Operations and Maintenance Support Information "OMSI" and is usually electronic (e-OMSI). This information is key to successful SRM management. UFC 1-300-02 paragraph on Operation and Maintenance Manuals discusses this requirement. Sustainment plans should include as-built conditions included in the electronic Operations and Maintenance Support Information (e-OMSI) UFGS 01 78 24.00 20 and Comprehensive Facility Operation and Maintenance Manual provided by the Construction Agent during facility turnover. SRM Managers should insist on receiving these essential documents along with systems training to best position the sustainment personnel to ensure that life-cycle expectations for the delivered facility is achieved.

Acquisition Best Practices and Lessons Learned

The following "Best Practices" were provided by the 30 installations that participated in the Facilities and Infrastructure Corrosion Evaluation Study (2013) to share their best corrosion prevention and control practices. The list provided below is not endorsed by OSD or the Military Departments, but it is representative of ideas that have worked for individual installation facilities professionals. It is important to note that these best practices may not be consistent with current criteria. It is also important to note that these facilities professionals are doing the best job they can with extremely limited resources. The best practices are location specific and take into consideration environmental severity at that locale.

  • Ensure that budgets and funding allow for appropriate CPC materials and coatings, such that the selected features are life cycle cost effective and the component(s) can reach the intended service life without extensive preventative or corrective maintenance.
  • Ensure that CPC features or requirements are included in project and construction documentation such as the request for proposal, associated designs and criteria documents, and Contractor Quality Control, Quality Assurance and Commissioning Plans regardless of the size and type of procurement
  • Ensure that personnel engaged in CPC decision-making activities, such as acquisition, design, inspection, maintenance, and repair, have appropriate training and qualifications
  • Inconsistencies in the use of the WBDG criteria for design and construction can result in a deficiency to contract for DoD-mandated levels of standardization and quality. This is a potential cost problem that includes questionable identification of and contracting for CPC requirements
  • Consistent with DoDD 4270.5 Military Construction, utilize the CPC criteria and information hosted on the Whole Building Design Guide including UFC, UFGS, Engineering and Construction Bulletins (ECB), and performance technical specifications. If necessary, mark-up guide specifications (e.g., UFGS) with prescriptive CPC requirements
  • Ensure that information on CPC features is included in the project as-built drawings, operation and maintenance documentation, and other related information
  • Use IDIQ contracts for painting, valve replacements, roofing with certified installers, etc. This allows quick contract award within hours
  • Utilize and leverage Contractor Performance Assessment System (CPARS)
  • Contract out water treatment for HVAC and boilers
  • Document lessons learned and incorporate them into specifications to make further improvements for mechanical systems in the areas of equipment selection and materials. This ensures that the best practices are followed in the next design
  • Installations prefer a centrally managed, multiple-use or multi-purpose contracting vehicle for expediency of project execution
  • Including lead abatement in painting contracts ensures workload will be accomplished more seamlessly
  • CPC requirements are often left to the assigned project manager after the project is approved for inclusion in the Request for Proposal (RFP). Good planning principles encourage planners to make certain that the appropriate CPC wording is included in project documentation and associated estimates along with mission impact statements.
  • Most constructability reviews are conducted by contract managers or public works staff members. The general opinion of installation representatives is that QA and QC is lacking. Specifically, it was noted that contractors do not have the incentive to ensure good QC, and the government does not always have adequately trained personnel to perform effective QA related to CPC
  • DB, DBB, and IDIQ contracts do not include CPC technical selection factors in contract source selection
  • Many installations feel the best value contractor is rarely selected; most contracts are being awarded as "lowest cost, technically acceptable." In addition, not all technical disciplines are represented during technical evaluation boards, so some key requirements are missed in the evaluation. Consequently, design solutions may drive higher CPC lifecycle costs
  • The contracts group must be familiar with facilities acquisition. Supply type functions (purchasing paper, parts, etc.) and the more sophisticated contract actions of DB, DBB, and IDIQ contracting are addressed by separate sections of the FAR; each requires the support of a contracting officer familiar with the specific process. Contract support on some bases was provided by supply contracting offices. Their lack of facilities contracting knowledge impeded SRM progress, drove up costs, and negatively affected mission support
  • Contract requirements of open competition do not allow intelligent buying for purposes of configuration control and standardization (e.g., multiple air conditioning units from different vendors)
  • Some installations indicated that mandatory contracting targets, such as contract laws and mandated small business set-aside programs (8[a], HUBZone, SDVOSB, etc.), hinder their ability to obtain the best-qualified CPC contractor and solution
  • For design-build projects, the contractor has greater flexibility in using newer, better technologies to meet the performance requirements of the contract. In many cases, however, the contractors shy away from offering CPC technologies that would exceed the minimum performance requirements even if the technologies would provide a lifecycle cost advantage. These technologies might cost more initially and increase project costs, putting the contractor at a competitive disadvantage.

Relevant Codes and Standards

Department of Defense

Unified Facilities Criteria (UFC)

Additional Resources

WBDG

Other

Design Submission Instructions: Cost Estimating Requirements for Veterans Affairs Facilities

A/E Manual for Preparation of Cost Estimates and Related Documents

The CFM Cost Estimating Manual provides cohesive, seamless policies and procedures that must be followed in providing effective cost estimating throughout the life of all planning, design, construction and construction-related building maintenance / repair projects and programs across all VA Real Property organizations.

General Guidance: General Information on Medical Templates

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General Guidance: General Information on Medical Templates (01-30-2015)
General Guidance: General Information on Medical Templates (01-30-2015)
General Guidance: General Information on Medical Templates (10-12-2011)
General Guidance: Legend - Equipment Logistics (10-12-2011)
General Guidance: Modular Planning System - General (10-12-2011)
General Guidance: Symbols (10-12-2011)
General Guidance: Typical Door Types (10-12-2011)
General Guidance: Typical Equipment Mounting Heights (10-12-2011)

The purpose of this document is to supplement UFC 4-510-01 in providing design guidance for Medical Military Facilities. Use the latest version of UFC 4-510-01 as the primary design criteria when developing medical related facilities or rooms.

Multizone to Variable Volume HVAC Controls Retrofit Design & Implementation Suite

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vertical collage

This retrofit converts an existing constant volume multizone HVAC system (MZ–CV) to a variable volume (MZ–VV) system for increased energy efficiency. The technique makes limited changes in instrumentation and uses a novel control scheme to reduce fan speed and coil use when not needed. A demand controlled ventilation option also reduces ventilation when spaces are unoccupied. The retrofit is significantly less expensive and less disruptive than a full system change-out (to VAV). This retrofit can be an interim solution to meet energy reduction targets and accrue savings now while postponing large capital investment. Field demonstration found 24–60% energy savings at the air handler. Typical applications are expected to pay back in 3–5 yrs.

A suite of design and implementation support tools steps a potential user through technology evaluation, procurement, and performance verification. The files are numbered roughly in the probable order of use. Pertinent document formats (including PDF , Excel spreadsheet , Word document , PowerPoint , and AutoCAD drawing files (zipped) ) allow rapid system analyses and development of procurement packages.

Title

Date

View

01- Multizone to Variable Volume Overview Fact Sheet

02-17-2022

PDF

02- Multizone to Variable Volume Technical Note

04-14-2022

PDF

03- Multizone to Variable Volume Savings Estimator

08-01-2022

XLSX

04- Multizone to Variable Volume Pitch Briefing

04-07-2022

PPTX

05- Multizone to Variable Volume Scoping Guide

04-05-2022

XLSX

06- Multizone to Variable Volume Design Guide with Performance Work Statement, Specifications Book, and Sequences of Operation

10-03-2022

DOCX

07- Multizone to Variable Volume Points Schedules

02-15-2022

XLSX

08.1- Multizone to Variable Volume Bypass Unit Controls Drawings

02-14-2022

PDF

08.2- Multizone to Variable Volume Conventional Unit Controls Drawings

02-14-2022

PDF

08.3- Multizone to Variable Volume Neutral Deck Unit Controls Drawings

02-14-2022

PDF

09- Multizone to Variable Volume Commissioning Guide

04-05-2022

XLSX

10.1- Multizone to Variable Volume Bypass Unit AutoCAD Drawings (12 files)

02-14-2022

DWG/ZIP

10.2- Multizone to Variable Volume Conventional Unit AutoCAD Drawings (12 files)

02-14-2022

DWG/ZIP

10.3- Multizone to Variable Volume Neutral Deck Unit AutoCAD Drawings (12 files)

02-14-2022

DWG/ZIP

11- Exploring a Multizone To Variable Volume HVAC Controls Retrofit

09-01-2022

PDF

A technology field demonstration was conducted, and these design and implementation technology transfer tools were developed by the Engineer Research and Development Center, Construction Engineering Research Laboratory (ERDC-CERL) under the DoD Environmental Security Technology Certification Program (ESTCP).

Retrofit Project Links

Prototype: Residential: Small Home Model Prototype

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The goal of this document is to establish a baseline for new construction of Houses within Community Living Centers (CLCs), based on the Small House Model. The proposed plan was developed simultaneously and in concert with the Small House Model Design Guide, and embraces the Principles of Small House Design as outlined in that guide. The layouts proposed here strike a balance between overall cost and operational efficiency, while maintaining focus on the resident-centered model of care and a residential environment.

Standard Template

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Standard Template   (09-15-2024)
Standard Template   (07-01-2024)
Standard Template   (12-01-2023)
Standard Template   (06-01-2023)
Standard Template   (03-01-2023)
Standard Template   (10-01-2022)
Standard Template   (06-02-2022)
Standard Template   (12-22-2021)
Standard Template   (04-15-2021)
Standard Template   (11-24-2020)
Standard Template   (06-23-2020)
Standard Template   (03-24-2020)
Standard Template   (01-15-2020)
Standard Template   (10-17-2019)
Standard Template   (03-28-2019)
Standard Template   (12-15-2018)
Standard Template (02-01-2018)
Standard Template (04-10-2017)
Standard Template (09-28-2016)
Standard Template (01-06-2016)
Standard Template (10-02-2015)
Standard Template (09-24-2014)
Standard Template (07-22-2014)
Standard Template (07-16-2013)
Standard Template (10-18-2012)
Standard Template (01-27-2012)
Standard Template (03-09-2011)
Standard Template (12-19-2010)
Standard Template (03-31-2010)
Standard Template (11-29-2009)
Standard Template (04-24-2009)

NOTE: Only PART 2 GENERAL REQUIREMENTS have been updated this quarter.

Use the Standard Template to develop RFP requirements for projects that do not utilize the Model RFPs.

FOR ALL DOCUMENTS AND ATTACHMENTS–Download the complete set zipped file. You may also add your company name, work order number, and project name to the documents in a customizable set.

FOR INDIVIDUAL DOCUMENTS–Find the document in the list below and download the appropriate format.

To view a list of the latest updates made to the DB-UFGS see Design-Build UFGS Revision/Change List

Questions, comments, suggestions and recommended changes for the NDBM are welcome and should be submitted as a Criteria Change Request. To submit a Criteria Change Request, click on the CCR link next to the appropriate document below.

These documents are available in the following formats:   Microsoft Word, Excel and SpecsIntact in compressed ZIP
 Adobe Acrobat (PDF)  |   Microsoft Word (DOCX)  |   SpecsIntact (SEC) in compressed ZIP

In PART 2 - GENERAL REQUIREMENTS, the   indicates the file is an attachment to the UFGS.

Title

Date

View

CCR

STANDARD TEMPLATE COMPLETE SET

03-24-2025

 ZIP

 

PART 2 - GENERAL REQUIREMENTS

1.0 Table of Contents (RFP Parts 2-6)

03-24-2025

 DOCX

 CCR

UFGS 01 14 00 Work Restrictions

11-01-2022

 PDF  |   ZIP

 CCR

UFGS 01 20 00 Price and Payment Procedures

11-01-2020

 PDF  |   ZIP

 CCR

UFGS 01 30 00 Administrative Requirements
       Performance Assessment Plan—Monthly Evaluation (DOCX)

11-01-2020

 PDF  |   ZIP

 CCR

UFGS 01 31 19.05 20 Concept Design Workshop (CDW)

02-01-2021

 PDF  |   ZIP

 CCR

UFGS 01 31 23.13 20 Electronic Construction and Facility Support Contract Management System (eCMS)

08-01-2023

 PDF  |   ZIP

 CCR

UFGS 01 32 17.00 20 Cost-Loaded Network Analysis Schedules (NAS)
       Contractor Baseline Project Schedule Review Checklist (PDF)
       Contractor Baseline Project Schedule General Commissioning / HVAC Review Checklist (PDF)
       Contractor Monthly Update Schedule Review Checklist (PDF)

11-01-2023

 PDF  |   ZIP

 CCR

UFGS 01 33 00.05 20 Construction Submittal Procedures

05-01-2014

 PDF  |   ZIP

 CCR

UFGS 01 33 10.05 20 Design Submittal Procedures

05-01-2017

 PDF  |   ZIP

 CCR

UFGS 01 33 29 Sustainability Requirements and Reporting

02-01-2021

 PDF  |   ZIP

 CCR

UFGS 01 35 13 Special Project Procedures

11-01-2020

 PDF  |   ZIP

 CCR

UFGS 01 35 26 Governmental Safety Requirements
       Contractor Safety Self-Evaluation Checklist (PDF)

05-01-2024

 PDF  |   ZIP

 CCR

UFGS 01 45 00 Quality Control
       Contractor Production Report (PDF)
       Schedule of Fire Protection System Inspections by the FPQC (DOCX)

08-01-2023

 PDF  |   ZIP

 CCR

UFGS 01 45 35 Special Inspections
       Schedule of Special Inspections (DOCX)
       Statement of Special Inspections (XLSX)

05-01-2024

 PDF  |   ZIP

 CCR

UFGS 01 50 00 Temporary Construction Facilities and Controls
       Temp Signs — English (PDF)
       Temp Signs — Metric (PDF)
       Contractor Computer Cybersecurity Compliance Statement (DOCX)
       Contractor Temporary Network Cybersecurity Compliance Statement (DOCX)

11-01-2020

 PDF  |   ZIP

 CCR

UFGS 01 57 19 Temporary Environmental Controls
       Contractor Hazardous Material Inventory Log (PDF)
       Hazardous Waste Minimization and Disposal Guide (PDF)
       Spill Reporting Contact Numbers (PDF)
       Bangor Formset (ZIP)
       Bremerton Formset (ZIP)
       Everett Formset (ZIP)
       Indian Island Formset (ZIP)
       Keyport Formset (ZIP)
       Whidbey Formset (ZIP)

08-01-2022

 PDF  |   ZIP

 CCR

UFGS 01 74 19 Construction Waste Management and Disposal

02-01-2019

 PDF  |   ZIP

 CCR

UFGS 01 78 00 Closeout Submittals

05-01-2019

 PDF  |   ZIP

 CCR

UFGS 01 78 23 Operation & Maintenance Data
       O&M Manual Template (DOCX)

05-01-2023

 PDF  |   ZIP

 CCR

UFGS 01 78 24.00 20 Facility Data Workbook (FDW)
       eOMSI Facility Data Workbook (FDW) (XLSM)

05-01-2023

 PDF  |   ZIP

 CCR

UFGS 01 91 00.15 Building Commissioning
       Pre-Functional Checklists (ZIP)
       Building Envelope Inspection (ZIP)
       Functional Performance Test Checklists (ZIP)
       Integrated Systems Test Checklists (ZIP)

05-01-2023

 PDF  |   ZIP

 CCR

UFGS 01 91 19 Building Enclosure Commissioning
       Appendix A — Air Leakage Test Form (DOCX)
       Appendix B — Air Leakage Test Results Form (DOCX)
       Appendix C — Test Agency Qualifications Sheet (DOCX)
       Pressure Test Data Analysis (XLSX)

05-01-2023

 PDF  |   ZIP

 CCR

PART 3 - PROJECT PROGRAM

1.0 Project Description

09-01-2022

 DOCX

 CCR

2.0 Project Objectives

06-01-2023

 DOCX

 CCR

3.0 Site Analysis

09-01-2022

 DOCX

 CCR

4.0 Building Requirement

09-01-2022

 DOCX

 CCR

5.0 Room Requirements

09-01-2022

 DOCX

 CCR

6.0 Engineering System Requirements

 CCR

   –  ESR-A10 Foundations

02-01-2018

 DOCX

 CCR

   –  ESR-A20 Basement Construction

02-01-2018

 DOCX

 CCR

   –  ESR-B10 Superstructure

09-01-2022

 DOCX

 CCR

   –  ESR-B20 Exterior Closure

09-01-2022

 DOCX

 CCR

   –  ESR-B30 Roofing

06-01-2023

 DOCX

 CCR

   –  ESR-C10 Interior Construction

09-01-2022

 DOCX

 CCR

   –  ESR-C20 Stairs

02-01-2018

 DOCX

 CCR

   –  ESR-C30 Interior Finishes

09-01-2022

 DOCX

 CCR

   –  ESR-D10 Conveying

02-01-2018

 DOCX

 CCR

   –  ESR-D20 Plumbing

09-01-2022

 DOCX

 CCR

   –  ESR-D30 HVAC

09-01-2022

 DOCX

 CCR

   –  ESR-D40 Fire Protection

02-01-2018

 DOCX

 CCR

   –  ESR-D50 Electrical

06-01-2023

 DOCX

 CCR

   –  ESR-E10 Equipment

09-01-2022

 DOCX

 CCR

   –  ESR-E20 Furnishings

09-01-2022

 DOCX

 CCR

   –  ESR-F10 Special Construction

02-01-2018

 DOCX

 CCR

   –  ESR-F20 Selective Building Demolition

09-01-2022

 DOCX

 CCR

   –  ESR-G10 Site Preparation

09-01-2022

 DOCX

 CCR

   –  ESR-G20 Site Improvements

09-01-2022

 DOCX

 CCR

   –  ESR-G30 Site Civil/Mechanical Utilities

09-01-2022

 DOCX

 CCR

   –  ESR-G40 Site Electrical Utilities

09-01-2022

 DOCX

 CCR

   –  ESR-H10 Waterfront Structures

02-01-2018

 DOCX

 CCR

   –  ESR-H20 Graving Drydocks

02-01-2018

 DOCX

 CCR

   –  ESR-H30 Coastal Protection

02-01-2018

 DOCX

 CCR

   –  ESR-H40 Navigation Dredging and Reclamation

02-01-2018

 DOCX

 CCR

   –  ESR-H50 Waterfront Utilities

02-01-2018

 DOCX

 CCR

   –  ESR-H60 Waterfront Demolition

02-01-2018

 DOCX

 CCR

   –  ESR-H70 Waterfront ATFP

02-01-2018

 DOCX

 CCR

PART FOUR - PERFORMANCE TECHNICAL SPECIFICATIONS

PTS-A10 Foundations

12-15-2018

 DOCX

 CCR

PTS-A20 Basement Construction

12-15-2018

 DOCX

 CCR

PTS-B10 Superstructure

12-15-2018

 DOCX

 CCR

PTS-B20 Exterior Enclosure

06-01-2023

 DOCX

 CCR

PTS-B30 Roofing

06-01-2023

 DOCX

 CCR

PTS-B30 Appendix A Forms

09-01-2022

 DOCX

 CCR

PTS-C10 Interior Construction

09-01-2022

 DOCX

 CCR

PTS-C20 Stairs

09-01-2022

 DOCX

 CCR

PTS-C30 Interior Finishes

09-01-2022

 DOCX

 CCR

PTS-D10 Conveying

06-01-2023

 DOCX

 CCR

PTS-D20 Plumbing

12-15-2018

 DOCX

 CCR

PTS-D30 HVAC

06-01-2023

 DOCX

 CCR

PTS-D40 Fire Protection

12-15-2018

 DOCX

 CCR

PTS-D50 Electrical

09-01-2022

 DOCX

 CCR

PTS-E10 Equipment

09-01-2022

 DOCX

 CCR

PTS-E20 Furnishings

09-01-2022

 DOCX

 CCR

PTS-F10 Special Construction

09-01-2022

 DOCX

 CCR

PTS-F20 Selective Building Demolition

09-01-2022

 DOCX

 CCR

PTS-G10 Site Preparation

09-01-2022

 DOCX

 CCR

PTS-G20 Site Improvements

09-01-2022

 DOCX

 CCR

PTS-G30 Site Civil/Mechanical Utilities

09-01-2022

 DOCX

 CCR

PTS-G40 Site Electrical Utilities

09-01-2022

 DOCX

 CCR

PTS-H10 Waterfront Structures

09-01-2022

 DOCX

 CCR

PTS-H30 Coastal Protection

09-01-2022

 DOCX

 CCR

PTS-H40 Navigation Dredging and Reclamation

12-15-2018

 DOCX

 CCR

PTS-H50 Waterfront Utilities

06-01-2023

 DOCX

 CCR

PTS-H60 Waterfront Demolition

06-01-2023

 DOCX

 CCR

PTS-Z10 General Performance Technical Specification

06-01-2023

 DOCX

 CCR

VA Directive 0100 Metric Transition Plan Implementation and Guidance)

Publish Date
Pages
4
FFC Agency & Library
To provide policy and assign responsibilities for implementing the metric system of measurement within the Department of Veterans Affairs (VA). This directive provides acquisition and material management policies required to implement or supplement the Metric Conversion Act of 1975 (Public Law 98-168); the Omnibus Trade and Competitiveness Act (Public Law 100-418); and Executive Order 12770, Metric Usage in Federal Government Programs.

VHA - Imaging Services (295)

Publish Date
Pages
67

Space Planning Criteria, Chapter 295 - Imaging Services replaced Chapters 252 Nuclear Medicine Service, 275 Magnetic Resonance Imaging, and 276 Radiology Service in October 2020.

This document outlines Space Planning Criteria for Program Guide (PG) 18-9 Chapter 295: Imaging Services. It applies to all medical facilities at the Department of Veterans Affairs (VA). Imaging Services, as used in these criteria, include General Radiology, Fluoroscopy, Breast Imaging, Ultrasound, Bone Densitometry, Computed Tomography (CT), Magnetic Resonance Imaging (MRI), Nuclear Medicine, Positron Emission Tomography/Computed Tomography (PET/CT), and Positron Emission Tomography/Magnetic Resonance Imaging (PET/MRI), for both inpatients and outpatients, and is a resource for the entire medical facility.

001 VA Adoption of Building Information Modeling (BIM)

Status
Active
Publish Date
Pages
1

003C2B-SA-001 — DISCUSSION: BIM software uses a relational database to create intelligent building objects and can provide 2D, 3D, 4D, & 5D project views. The use of this innovative technology will improve program tracking, building systems coordination, foster much improved visualization of the design and construction process, and ultimately reduce cost, better manage risk, as well as provide data for operation and maintenance during the life cycle of these buildings. The ability to transfer data between software systems using Industry Foundation Class (IFC) protocol means design information can transfer directly for construction and facility management purposes reducing time, money, and errors.

002a Standardization of Square Footage Space Definitions and Measurements For VA Facilities

Publish Date
Pages
2

003C2B-SA 002a — BACKGROUND: Over the years, square footage definitions and measurements used in VA facilities have not remained consistent or were inadequately described. This condition has caused confusion and mistakes, subsequently degrading the reliability and usefulness of information about what VA owns. This Alert lists definitions and measurements to be used for VA facilities.

011 Cardiovascular Laboratory Service Design Guide

Publish Date
Pages
15

003C2B-SA-011 — DISCUSSION: Healthcare delivery for the invasive procedures has evolved in recent years to a model of an integrated interventional platform where surgery, interventional as well as diagnostic radiology are co-located on the same platform sharing services such as the post anesthetic care unit (PACU), patient prep and phase II patient recovery as well as support spaces to economize on the scale of services and maximize workflow utilization including addressing ways and means to reduce hospital acquired infections (HAI).

016 Requirement to Install Amalgam Separators in New Dental Facilities

Publish Date
Pages
1

003C2B-SA-016 — NEW STANDARD: All new dental facility designs shall comply with the amalgam separator requirements shown in 40 CFR part 441.

For dental clinics undergoing renovation or repairs involving dental wastewater discharge systems, evaluate appropriateness of incorporating amalgam separator(s) to meet the July 14th, 2020 compliance deadline for existing dental clinics.

017 Infrastructure Standard for Telecommunications Spaces

Publish Date
Pages
31

003C2B-SA-017 R01b — NEW STANDARD(S): The following standard is added to the Technical Information Library (TIL):

  • Office of Information and Technology (OIT) Infrastructure Standard for Telecommunications Spaces v3.1 (1 Jul 2021) (OIT “eye” “ess”, OIT IS)

OIT Data Center and Infrastructure Engineering (DCIE) is the originator of this standard.

Appendix B of the OIT IS, “Design Guide Templates for Critical Infrastructure in Telecommunications Spaces (Clinical and Non-clinical Environments)” are guide drawings referred to herein as “OIT Room Templates or “OIT RT”.

The OIT Standard is accessed via a link on the Design Guides (PG-18-12) web page, below the Office of Information & Technology heading.

Title Date
FEMA 232 Homebuilders' Guide to Earthquake-Resistant Design and Construction  
FEMA 395 Risk Management Series: Incremental Seismic Rehabilitation of School Buildings (K-12)  
FEMA 396 Risk Management Series: Incremental Seismic Rehabilitation of Hospital Buildings  
FEMA 427 Risk Management Series: Primer for Design of Commercial Buildings to Mitigate Terrorist Attacks  
FEMA 430 Risk Management Series: Site and Urban Design for Security  
FEMA 445 Next-Generation Performance-Based Seismic Design Guidelines: Program Plan for New and Existing Buildings  
FEMA 453 Risk Management Series: Design Guidance for Shelters and Safe Rooms  
FEMA 454 Risk Management Series: Designing for Earthquakes, A Manual for Architects  
FEMA 455 Risk Management Series: Handbook for Rapid Visual Screening of Buildings to Evaluate Terrorism Risks  
FEMA 459 Risk Management Series: Incremental Protection for Existing Commercial Buildings from Terrorist Attack  
FEMA 460 Seismic Considerations for Steel Storage Racks Located in Areas Accessible to the Public  
FEMA 543 Risk Management Series: Design Guide for Improving Critical Facility Safety from Flooding and High Winds  
FEMA 547 Techniques for the Seismic Rehabilitation of Existing Buildings  
FEMA 551 Selecting Appropriate Mitigation Measures for Floodprone Structures  
FEMA 577 Risk Management Series: Design Guide for Improving Hospital Safety in Earthquakes, Floods, and High Winds  
FEMA P-1019 Emergency Power Systems for Critical Facilities: A Best Practices Approach to Improving Reliability  
FEMA P-2181 Hurricane and Flood Mitigation Handbook for Public Facilities  
FEMA P-420 Risk Management Series: Engineering Guideline for Incremental Seismic Rehabilitation  
FEMA P-424 Risk Management Series: Design Guide for School Safety Against Earthquakes, Floods, and High Winds  
FEMA P-646 Guidelines for Design of Structures for Vertical Evacuation from Tsunamis, 3rd Edition  
FEMA P-749 Earthquake-Resistant Design Concepts  
FEMA P-754 Wildfire Hazard Mitigation Handbook for Public Facilities  
FEMA P-804 Wind Retrofit Guide for Residential Buildings  
FEMA P-936 Floodproofing Non-Residential Buildings  
FEMA P-957 Risk Management Series: Snow Load Safety Guide  
Using HAZUS for Mitigation Planning